Bylaws

BYLAWS

University of Arizona Mobile Health Special Interest Group

University of Arizona, Tucson, AZ

 

I: NAME

The name of this organization is the University of Arizona Mobile Health Special Interest Group, hereinafter referred to as The UA mHealth SIG.

 

II: PURPOSE

Our overall goal is to understand and address the use/application of mobile health (mHealth) approaches to public health problems such as the prevention and treatment of chronic diseases and conditions (e.g. obesity, diabetes), whose outcomes may be modified through lifestyle behavior changes. The SIG’s activities primarily focus on the use of mobile devices to conduct measurements or intervention activities related to improving the health status of individuals and populations.

 

III: OBJECTIVES

A. To cooperate with:

  • Institutions and entities demonstrating research, instruction, or outreach activities or business-related activities in the area of mobile health.

 

B. To promote mHealth activities and opportunities, including:

  • Coordinate mHealth research activities and resources across UA institutes/centers, colleges, schools, and departments
  • Foster collaborative, interdisciplinary research by identifying areas of shared work and/or complementary skill sets across UA institutes/centers, colleges, schools, and departments
  • Identify cross-cutting funding opportunities which will provide funding for infrastructure and improvements in coordination of activities related to mHealth on campus
  • Share information on mHealth across UA institutes/centers, colleges, schools, and departments
  • Invite speakers to give presentations at UA on topics pertinent to mHealth research, instruction, and outreach
  • Develop mHealth tools, products, and services for sale and consumption by businesses and the public
  • Create opportunities for students, staff and faculty to receive interdisciplinary training in the area of mHealth

 

IV: MEMBERSHIP

A. Qualifications

Membership in the UA mHealth SIG shall be open to any interested University of Arizona faculty, appointed professionals, and staff. Graduate and undergraduate students and trainees (post-docs) are also welcome, but must be nominated for membership by a sponsoring faculty mentor. Voting members are limited to faculty, appointed professionals, and staff.

B. Rights of Members

All UA mHealth SIG members have the right to attend meetings and activities, speak, and debate. Voting members have the additional right to make and second motions, vote, and hold office.

V: MEETINGS

A. Business Meetings

A minimum of 1 regular business meeting shall be held during the calendar year. All meetings shall be held on the University of Arizona campus. Notice of meetings shall be sent at least 30 days prior to the meeting date to all members; any questions or concerns a member wishes to bring before the Steering Committee shall be sent in writing at least 15 days prior to the meeting date. A quorum shall comprise at least 10 voting members or 4 members of the Steering Committee.

 

B. Special Meetings

The Steering Committee may call a special meeting at any time and place as deemed necessary with at minimum 7 days notice to the members.

C. Meeting Minutes
One Steering Committee member shall take minutes at each meeting of the UA mHealth SIG. Copies of these minutes shall be provided to all members and those supporting SIG activities with funding or other types of support.

VI: STEERING COMMITTEE

A. Composition

  1. At least 2 Co-Chairpersons – must be UA faculty, appointed professionals or staff
  2. At most 2 Co-Chairpersons

B. Qualifications

Must be UA Faculty, Appointed Professionals or Staff.

C. Terms of Office

  1. Each officer shall be elected by majority vote at the annual business meeting.
  2. Each officer shall serve the term of two years.
  3. Members shall hold the same office for no more than two complete consecutive terms.
  4. Candidate must be a voting member of the UA mHealth SIG at the time of the election.
  5. Vacancies shall be filled by the Steering Committee from among voting members to serve until the next election

D. Duties of Chairperson and Co-Chairperson shall:

  1. Prepare agenda for all meetings and provide to Steering Committee members.
  2. Preside over business and Steering Committee meetings
  3. Serve as official spokesperson for the UA mHealth SIG
  4. Notify members of all meetings and activities
  5. Foster development and growth of the UA mHealth SIG
  6. Act as liaisons between UA mHealth SIG and other institutes, centers at UA and to other non-UA institutions

 

E. Duties of Steering Committee Members shall:

  1. Review agenda for all meetings and provide additions and feedback
  2. Act as liaison to other institutes, centers at UA and to other non-UA institutions
  3. Be responsible for all business and finance matters of the UA mHealth SIG and report to respective administrators contributing funding in support of SIG
  4. Assist co-Chairpersons in performing all duties
  5. Review and revise UA mHealth SIG policies as needed
  6. Carry out the mandates and policies of the UA mHealth SIG

 

VII: FINANCE

A. Fiscal Year

  1. The fiscal year shall be from January 1 to December 31.

B. Dues

  1. Annual membership shall be free for all members, unless the UA mHealth SIG is unable to maintain finances sufficient to be self-supporting or the UA mHealth SIG chooses to amend these bylaws to establish dues.

C. Budget

  1. An annual budget shall be developed and approved by the Steering Committee.
  2. Budget shall be provided to any member upon request

D. Annual Report

  1. A financial report for the preceding year will be provided to voting members or financial contributors upon request.
  2. A running financial report shall be provided to voting members or financial contributors upon request.

 

VIII: COMMITTEES

A. Committees

  1. Can be formed by members as approved by the Steering Committee

B. Student and Trainee Assembly – “mHealth Ambassadors”

  1. This Committee shall consist of mHealth Ambassadors – students (undergraduates and graduates) and trainees who are nominated by UA mHealth SIG members

IX: ELECTIONS

A. Nominations

  1. Nominations shall be submitted in writing by time and date of the annual business meeting
  2. Officers shall assume duties immediately following election

B. Conduct of Election

  1. All elections shall be held during the annual business meeting.

 

C. Voting

  1. Candidates shall be elected by majority vote of voting members.
  2. Each voting member shall be entitled to one vote.
  3. In the event of a tie, election shall be determined by re-balloting considering only those candidates who have tied votes.

 

D. Results

  1. Results of the election shall be announced and posted on the mHealth website upon completion of tallying votes.
  2. Election results shall be disseminated within 30 days of the election via email.

 

 

X: DISSOLUTION

The mHealth Special Interest Group may dissolve, subject to a recommendation to dissolve, supported by no fewer than 2/3 of member voting in a referendum on the question to dissolve.
 

XI: BYLAWS
The members may amend these bylaws with majority vote and a quorum being present at any meeting of the UA mHealth SIG. A copy of proposed amendments must be sent electronically to all members of the UA mHealth SIG at least 21 days prior to the meeting.